Email Settings


Microsoft
How to setup outlook on your PC(Microsoft 2013-2016)
Before we begin this is whats required.
1.Internet Connection (Check modem lights or are your webpages loading?)
2.Email account details (Username & Password)
3.Email program (Outlook, Thunderbird .etc)

Step #1: Add or Edit the Email Account.
A.To set up a new email account, click the File tab and then click Add Account.
B.If you’re modifying the settings on an existing account already configured in Outlook.
Click on Account Settings and then click on Change settings for this account
or set up more connections and skip ahead to Step #3.5: Settings.

Step #2: Manual Setup for a New Email Account.
Select the option for Manual setup or additional server types.
Then click Next.

Step #3: Select Email Account Type.
Select the radio button for POP or IMAP.
And then click Next.
Setup Configuration.
Your Name: is your name as you want it to appear in emails that you send
Email Address: should be the full email address
Account Type: will be POP3 or IMAP, depending on your preference. For its ability to keep email in sync across multiple devices (desktop, laptop, phones and tablets), IMAP generally is recommended.
Step #3.5: Settings.
Incoming mail server: mail.kingsley.co.za (web.kingsley.co.za if you have your own domain)
Outgoing mail server(SMTP): mail.kingsley.co.za (web.kingsley.co.za if you have your own domain)
User Name: is your full email address.
Password: is the email account password.
Require logon using Secure Password Authentication (SPA) must not be checked. SPA is not the same as SMTP authentication.
More Settings
Click the More Settings button, and select the Outgoing Server tab.
My outgoing server (SMTP) requires authentication should be checked.
Use same settings as my incoming mail server should be enabled
Log on to incoming mail server before sending mail (POP3 only) should not be enabled.
Now select the Advanced tab at the top of the More Settings window.
Advanced Settings
Fill in the Advanced settings.
POP3
Incoming server (POP3) is port 995
This server requires an encrypted connection (SSL) is checked.
Outgoing server (SMTP) is port 465 (587 also can be used if needed)
Use the following type of encrypted connection is “SSL, TLS”
Once complete, click OK to return to the previous window.

IMAP
Incoming server (IMAP) is port 993
This server requires an encrypted connection (SSL) is checked.
Outgoing server (SMTP) is port 465 (587 also can be used if needed)
Use the following type of encrypted connection is “SSL, TLS”
Once complete, click OK to return to the previous window.

Step #4: Test Settings
Click the Next button to make a connection to the server and test the configuration.
You may get a popup warning. If so, you will need to click the Yes button to accept the certificate and proceed. Alternatively, you may select View Certificate and then click Install Certificate on the next screen to install the certificate locally and prevent the notice on subsequent connections.
Once you click Yes, Outlook will test the connection settings.
When you see the success message, you’re ready to start using your email address with Outlook 2016.

How to setup Thunderbird on your PC
Step #1: Create the Account
From Thunderbird’s main screen, select Email under the Create a new account section, or use the main menu to pull down to File -> New -> Existing Mail Account.
On the window that pops up, select Skip this and use my existing email to proceed to the Mail Account Setup screen.

Here you will enter some basic information about the account.
Your name: should be your name as you want it to appear in emails that you send.
Email address: should simply be the email address you’re setting up.
Password: is the email account’s password.
Select Continue. Thunderbird now will attempt to discover the settings for your account automatically, Select “Manual configure”

Step #2: Settings
Standard settings
Server hostname column: mail.kingsley.co.za (web.kingsley.co.za if you have your own domain)on both the Incoming and Outgoing rows.
Set on both the Incoming and Outgoing rows.
Port column:
Incoming: For an IMAP connection, Select “143 or 993”.
For POP3, select “110 or 995”.
Outgoing: Select “465” or “587”
SSL column: Select “STARTTLS” on both the Incoming and Outgoing rows.
Authentication: This should be set to “Normal password” on both the Incoming and Outgoing rows.
Username: Your full email address, not just the part before the “@” symbol, on both the Incoming and Outgoing rows.



Linux
How to setup outlook on your PC(2013-2016)
Follow steps “How to setup outlook on your PC(2013-2016)”

How to setup Thunderbird on your PC
Follow steps “How to setup Thunderbird on your PC



Mac
How to setup outlook on your PC(2013-2016)
Step #1: Add or Edit the Email Account
To set up a new email account or edit the settings on an existing one, click the Tools menu and then select Accounts to open the Accounts panel.
The setup process is slightly different depending on whether you have any existing email accounts configured in Outlook 2016:

Setting up your first email account: If this is your first time setting up Outlook 2016, you will need to click on the envelope icon next to the third option: Other Email (iCloud, Google, Yahoo!, or other accounts)

Setting up an additional email account: Once any email account has been set up in Outlook 2016, additional accounts can be added by clicking the plus sign in the lower left corner and selecting Other Email… from the pull-down menu

Changing the settings for an existing email account: Click on the account’s name in the account list on the left to make changes to any existing account in Outlook 2016, and skip ahead to Step #4: Editing an Existing Email Account.

Step #2: Configuring a New Email Account
On the account information panel, enter the information as follows:

E-mail address: requires your complete email address,
Password: is the password associated with the email account.
User Name: is your full email address.
Type: you may select IMAP or POP. IMAP is recommended for its ability to sync messages between multiple devices
Incoming server: mail.kingsley.co.za (web.kingsley.co.za if you have your own domain)
Check the box next to Use SSL to connect (recommended)
Ports are as follows:995 with SSL
Outgoing server: mail.kingsley.co.za (web.kingsley.co.za if you have your own domain)
Ports are as follows:465 with SSL (587 can also be used)
Check the box next to Use SSL to connect (recommended)
Once you’ve entered all the requested information, click the Add Account button at the bottom of the window to create the account with your specified settings.

Step #3: Configure Security Settings
When you add your email account, an alert window may prompt you to review security settings. This is expected if you have not already purchased and installed a signed, third-party verified SSL certificate on your mail server. If you see no such prompt, then you’re all set and can begin using Outlook 2016 with your email account immediately.

If you do get a security prompt, which specifies that information that you view and send will be encrypted.

If you wish to proceed with the connection, you have two options:

You can click the Continue button to proceed, you may need to accept the warning each time Outlook connects.
Or, you can permanently store the certificate and treat it as trusted, by clicking Show Certificate and then checking the box next to Always trust … before clicking Continue. You will need to authenticate with your password to store the exception for your self-signed certificate.

Step #4: Editing an Existing Email Account
To change the settings on an existing email account, click the Tools menu and then select Accounts to open the Accounts panel.
Click on the name of the account in the left pane, and make the desired changes:

Refer to Step #2 to confirm settings
IMAP should be 143 for non-SSL connections and 943 when using SSL.)
Check the box next to Use SSL to connect (recommended) for a secure connection.
Incomming server: mail.kingsley.co.za (web.kingsley.co.za if you have your own domain)
Outgoing server: mail.kingsley.co.za (web.kingsley.co.za if you have your own domain)
Check the box next to Use SSL to connect (recommended) for a secure connection.
The More Options… button will allow you to configure authentication for the outgoing (SMTP) mail server Authentication:
Typically, Use Incoming Server Info is sufficient, but if you receive connection errors due to SMTP authentication, you may need to select User Name and Password. Do not select None; you will not be able to send mail if None is selected as the authentication type.

User Name: This field can only be filled in if you use the User Name and Password authentication type. If enabled, it must be the full email address.
Password: This field can only be filled in if you use the User Name and Password authentication type. If enabled, use the email account’s password.